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Congress:Bylaws (rd)

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Category:New Energy Congress

New Energy Congress Bylaws

IN COMPOSITION

This page is for the collaborative composing of bylaws for the New Energy Congress.

Some portions have been approved, others are under consideration, others are being drafted.

NEC member in charge: __ (TBA)

The public is welcome to participate in the production of this document.

Personnel

Members

(This 'Members' portion of the Bylaws was unanimously approved March 1, 2006 by NEC. (Archive of page as approved | PESWiki Second archive) )

All membership votes, whether in committee or by the NEC body, shall be by silent ballot.

Application Process

The application process is spelled out at Congress:Join. This procedure was approved by NEC.

Election of Members

'The following was proposed by Sterling Allan, Feb. 11, 2006'

Rule: For a "yes" vote to carry, the sum of "yes" and "no" votes needs to be greater than the sum of "abstain" (option on the ballot) and "need more time to discuss" votes.

Definition: A "yes" vote is weighed in relation to the total number of "yes" and "no" votes, not in relation to the total number of vote-eligible members.

NEC members and non-NEC members may edit this section while it is being proposed. An archive of the original proposed wording is preserved.

Membership Committee

New applications for membership shall be reviewed by an appointed membership committee.

The committee will give a preliminary approval or disapproval of a potential member. If "yes" votes cast by the membership committee amount to at least 50%, the candidate will be presented to the NEC membership as a whole for a ratification vote.

Any NEC member may apply to be a member of the membership committee.

The members of the membership committee shall be approved by the general NEC body by a margin of at least 2/3 "yes".

The deliberations of the membership committee shall be closed to NEC general membership.

(Committee negligence clause.) If the committee takes more than three weeks to review a membership application, and they are not actively reviewing the application, then the application will be reverted to the NEC general body for approval, with what information is available.

The membership committee shall submit a weekly report to NEC members (via NEC-forum or NE_Congress Y!Groups) summarizing memberships reviewed, results of deliberations, and reasons for approvals or rejections. If no reviews took place in a given week, there will not be any report.

NEC Approval Margin

Approval of a person for Congress membership requires at least at 2/3 "yes" vote over "no" and the sum of the number of "yes" and "no" votes must be at least 50% more than the sum of the number of "abstain" and "need more time to discuss" votes.

Appeal

An applicant who is rejected by the membership committee can petition for reconsideration at any time.

Reconsideration will also be reviewed by the membership committee.

If reconsideration leads to a second rejection by the committee, then at least three NEC members must agree to present an appeal on behalf of this twice-rejected applicant to the NEC body as a whole, for review by the entire NEC body.

The margin required for passage in this instance shall be the same as other memberships.

An applicant who is rejected by the entire NEC body will not be reconsidered until at least six months after the most recent failed application.

Introductory Period

Proposed <pesn type= [http://tech.groups.yahoo.com/group/NEC-Forum/surveys?id=12668632"></pesn>

There shall be a three month introductory period for new members after which another vote will be held to ratify them as full members, depending on their performance.

Introductory period performance expectations include:

build or have built a membership profile page

identify a technology to adopt as an NEC specialist

identify a sub-field of clean energy on which to serve as an NEC specialist

identify a special role within NEC to play to help NEC accomplish its mission

participate in forum discussions (e.g. one quality comment / month on average, minimum)

participate in at least 50% of the T100 tech votes

participate in at least 33% of the membership and housekeeping votes

participate in at least 33% of the polls/surveys

Member Terms

Proposed . . .

Membership re-approvals shall take place every year. Margins required for approval shall be the same as for new members.

Member Duties

Membership responsibilities are spelled out elsewhere on this site, and were approved by NEC.

See: Congress:Tasks, Congress:Action

Discipline and Removal of Members

Proposed . . .

Inactivity

NEC members who do not fulfill the minimal activity requirements in a year shall be removed from membership, unless an exception is granted by the congress. Exceptions shall require a margin of at least 2/3 "yes" vote.

Some members will notify the congress of limitations they might have at the time of joining. Their acceptance into membership will constitute approval of the exceptions.

A person who has been thus removed must wait at least half a year before reapplying for membership. Approval of application will follow the same procedure as other applicants.

Censure

A single censure does not revoke any NEC privileges.

Censuring an NEC member shall require at least 2/3 "yes" vote of the congress, in a ballot lasting at least two weeks, unless the congress approves an expedited time frame by at least a 2/3 "yes" vote.

A member who receives more than three censures in the span of a year shall be removed from membership. No "removal" vote shall be required. A person who has been thus removed must wait one year before reapplying for membership. Approval of application will follow the same procedure as other applicants.

Suspension

Suspending an NEC member shall require at least 2/3 "yes" vote of the congress, in a ballot lasting at least two weeks, unless the congress approves an expedited time frame by at least 2/3 "yes" vote. The period of time out shall be specified in the vote.

A suspended member shall refrain from discussions and voting and other NEC obligations and privileges. If a member violates these restraints, he/she shall be removed from membership. A person who has been thus removed must wait one year before reapplying for membership. Approval of application will follow the same procedure as other applicants.

A member who is suspended more than once times in the span of a year shall be removed from membership. A person who has been thus removed must wait one year before reapplying for membership. Approval of application will follow the same procedure as other applicants.

Removal

Outright removal of a member from NEC shall require 2/3 "yes" vote of votes cast by the congress, in a ballot lasting at least two weeks, unless the congress approves an expedited time frame by at least 2/3 "yes" vote of votes cast.

A person who has been thus removed must wait two years before reapplying for membership. Approval of application will follow the same procedure as other applicants.

Advisors

On Nov. 27, 2006, the NEC approved the following motion:

Commence an "Advisor" position level at NEC, which is not a full member. The advisor will not have voting privileges akin to a member, nor at-least-minimum activity obligations.

Officers

Election of Officers
Officer Terms
Officer Duties
Discipline and Removal of Officers

Support Staff

Selection, Approval, Hiring of Support Staff
Discipline and Removal of Support Staff

Function

Technologies

Submit Process
Filter Review Process
Focused Review Process
Publication Procedures

public doc, free

advanced doc, at what fee?

premium doc, at what fee?

Funder-Inventor Interface

handling of finders fees for NEC

connecting financers with technologies

Ballots

Quorum

"In order for a vote of the NEC body to be binding, at least 25% of the NEC membership must participate in the vote. NEC advisor participation can count toward the quorum requirement, but does not count in the NEC membership number from which the 25% is calculated." (Ref.)

Recuse
Recusing to Avoid Conflict of Interest

The following was passed ~May 3, 2007. (Ref.)

NEC members should recuse themselves from voting on any technology in which they are personally involved, and should vote "abstain" in such instances.

The following guideliness describe what is "personally involved."

PERSONALLY INVOLVED IN COMPANY/TECH DEVELOPMENT

Inventor

Controlling interest in the company.

Named as company member/leader.

Financial interest (e.g. hold stock, invested, otherwise able to receive financial benefit if technology thrives)

Working in direct, official, advisory capacity

NOT NECESSARILY PERSONALLY INVOLVED IN COMPANY/TECH DEVELOPMENT

Own product

Tested product

Replicated product

Casual advisory role, with no financial or controlling interest

NEC Specialist in topic

Tallying the

'Recuse' votes will count as being somewhere in the T100 when it comes to the rule that requires that 'in order for a technology to make it into the T100 list, at least 50% or more of the NEC voters must place it somewhere in the T100. (Ref.) (Approved Oct. 30, 2008)

Recuse Exception

If the entire NEC is signed into a relationship with a company being considered for or listed in the Top 100, then that relationship must be stated both on the feature page and on the T100 bullet and NEC members will not be required to lodge the "recuse" option when voting. (Ref.1) (Motion passed unanimously Oct. 16, 2008)

Ballot Creation
Select Committee for Ballot Witness and Tabulation
NEC Ballots
Publicly-viewable Ballots

Granting

Procedures regarding what, when, why NEC might provide monies for technology developments.

Laboratory

Communications

Public/Private listing of NEC personnel contact information

Required v optional discussion lists and newsletters

Public/Private website

Correspondence Representation

When a Congress member intends to represent his/her correspondence as being on behalf of the Congress on a crucial matter, there needs to be notification made to the Congress beforehand for permission. A period of no less than three business days should be allowed for such notice. If a member objects, then the matter can be brought to a vote.

NEC Forum Message Reprinting

Forum messages have the following statement appended automatically: "The email messages sent through this NEC-Forum email list are to remain private among NE Congress members only, except as allowed. Do not forward or copy to others, except as allowed."

The principles of protection are as follows:

# Sometimes NEC will be discussing private technologies, which need to stay private.

# Some comments about technologies are meant to be private, in the spirit of unfettered commentary, which sometimes would be inappropriate for public viewing (such instances are uncommon).

# Some NEC individuals prefer their identies and/or contact information to be kept private.

Administration

Finance

Audit procedure

Expense reimbursement

NEC member stipend

Legal

Legal status of NEC (e.g. non-profit, for-profit, what state & country?)

Jurisdiction of legal matters for dispute resolution (e.g. arbitration)

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General, catch-all policy, for non-public matters.

IT Infrastructure

Security
Comments